Minutes for Committee Meeting – 18th January 2022

In Attendance

Pete Jennings – Co-Chair (via Zoom)
Julie Parker – Co-Chair
Donald Vaughan – Treasurer
Phil Joy – Secretary
Edwin Lace – Coach
Jess Nichols – Welfare Rep
Becky Toal – Communications (via Zoom)
Honzik Slovak – Tuesday Rep
Abi Stone – Wednesday Rep (via Zoom)

Chairing Meeting

Julie Parker

Normal Business

  1. Chair's Remarks

It was agreed that Welfare matters should be redacted within the minutes of each meeting and the Welfare Officer will maintain a welfare log (which is already kept). Minutes will be available on the website for all members to see.

  1. Treasurer

Financial position is improving. The club bank balance is healthy. Attendance is high.

  1. Coaching

Edwin has created a coaching plan for the year ahead. There will be focus on different strokes and speed/stamina work for those wanting to attend upcoming competitions. It was suggested that the club take part in the annual Swimathon.

The committee is looking into a fourth coached session to help with high attendance numbers, as some members are struggling to book a session.

  1. Welfare

Welfare matter raised on 7th December has been monitored and logged appropriately.

  1. Membership

Website amendments have been made so that Jess and Donald are automatically notified when a new member joins online.

Other Business

  1. Swim England Health Check

Committee members briefed on their individual tasks ahead of the Swim England Health Check.

  1. Swim Mark

Combined into section 6 above.

  1. Social Media Policy

Code of Conduct/Social Media policy was presented to the committee. The framework is present and it was agreed that further amendments will be considered over the coming weeks.

  1. Recruiting additional coaches/teachers

Additional coaching support is required, particularly if the club is to host a fourth session. The committee will advertise internally to members during the next News Splash newsletter.

  1. New member swimming ability

The committee considered requirements for new members, a definition was agreed and updates are to be made to the website.

  1. AOB

Jamie’s Position on Committee

Jamie requested to step down from the committee and all committee members agreed that this was to be accepted. Jamie’s position to remain open for the remainder of the committee period.


The club will consider increasing merchandise in the future but for now it was accepted that kit should remain available direct from the supplier (subject to minimum order requirements).

Deposit monies for Yorkshire trip

Prior to the pandemic a trip to Yorkshire was planned and a deposit was paid by some. Investigations to be made as to whether the trip is still proceeding.